QuickBooks Online: Billing Expenses to Customers

If your business incurs expenses on behalf of a customer that you intend to charge back, QuickBooks Online allows you to easily track and bill these expenses. This ensures you recover costs and maintain accurate project profitability.

1. Enable Billable Expenses in Settings

Before you can bill expenses to customers, you need to ensure this feature is enabled in your QuickBooks Online settings.

Steps:

2. Record the Expense as Billable

When you incur an expense that you plan to bill to a customer, you need to mark it as billable and assign it to the correct customer. This can be done when creating an expense, check, or bill.

Steps (Example: Recording an Expense):

3. Add Billable Expenses to an Invoice

Once an expense is marked as billable to a customer, it will appear as an available item when you create an invoice for that customer.

Steps:

By following these steps, you can effectively track and bill expenses to your customers in QuickBooks Online, ensuring accurate financial records and proper reimbursement for your costs.